Inbox & Data Storage in Trovi
How it works
- Unique company email – each company gets its own unique email address (e.g.,
xasksas15ssa@data.trovi.sk). You can also set up a custom address – this new option lets you replace the default address with something easier to remember (e.g.mycompany@data.trovi.sk).
- Receiving documents – any files sent to this address (invoices, receipts, contracts, orders…) will appear in your Data Storage.
- Processing – open a message, assign a document type (e.g., Receipt, Document, Expense document) and add tags.
- Tags – tags only work if you click Save after adding them. When processing into the Receipts or Documents section, tags are transferred together with the document.
- Two ways of processing:
- Process the entire message – send all attachments at once to one section (e.g., all to Receipts).
- Process individual attachments – in the Attachments section at the bottom, select a document type for each file and send it individually to the right section using the arrow button ➝. This way, you can split one message into multiple sections (e.g., a receipt to Receipts, a contract to Documents).
- Overview & filters – use search and filters by sender, client, attachments, or tags to quickly find what you need.
- Notifications for new messages – every new message in Data Storage will now appear bolded until processed. You’ll also get a notification in the Notification Center in the top-right corner of Trovi. This way, you’ll never miss a new message
Benefits
✅ Unique email address for each company – simple and flexible forwarding.
✅ Notifications for new messages in the Notification Center.
✅ Add and save tags before processing.
✅ Flexible processing – send everything at once or split attachments individually.
✅ Fast transfer of documents into correct sections (Receipts, Documents, Expense documents…).
✅ Filters and search for efficient work, even with larger volumes of messages.
✅ Keep all received files in one place – always available and organized.
❓ FAQ
Can I send multiple documents in one email?
Yes – all attachments are stored in Data Storage. When processing, you can choose to send them all at once (Process the entire message) or handle each file separately.
How do tags work?
First, add tags and click Save – only then will they stay assigned. When moving items into the Receipts or Documents sections, the tags are transferred along with the file.
What if I receive a lot of emails at once?
Use filters or search to quickly find and process only the messages you need.
Can I leave a message unprocessed in the inbox?
Yes – you can keep messages in Data Storage and return to them later anytime.
Can I change my Data Storage email address?
Yes – simply click Edit next to your address and enter a custom one (max. 30 characters, no spaces or special symbols). From then on, use the new address for forwarding documents.
Process the entire message
Changing your Data Storage email address
📝 This article was translated with AI. If you notice any inconsistency, feel free to let us know.